Junior Bid Coordinator - EU Framework Contracts - Industries



EY Consulting is a fast-moving, high-growth area within EY, and this with a huge potential for you. It offers variety, challenge, responsibility and the opportunity to realize your leadership potential. Our competency teams are focused on helping our clients to improve their business performance and operational efficiency, whilst managing risk. We help clients by delivering assessment, transformation and assurance solutions in specialty areas, like finance, supply chain, strategic choices, risk management, cyber security and technology.


The exceptional EY experience. It's yours to build.


The Opportunity: Your Next Adventure Awaits?


EY has a centralised unit in Brussels, acting as an interface of the EY international network with the European Union. This particular multi-disciplinary and multilingual team leads and coordinates the implementation of framework contracts with the European Institutions.

You will join a team dedicated to the management of EU Framework Contracts (policy evaluation, technical assistance, digital consulting, etc.). You will support the entire proposal development process to ensure on-time delivery of compliant and compelling proposals and will manage the submission of the final offer to the European Institutions. Your role will include administrative support and communication tasks, both internal and external. You will be able to start in this position on the 26th of August 2024.


Your Key Responsibilities


  • Act as the central point of contact between Client, EY colleagues and external parties on assigned proposals (mainly Requests for service under framework contracts), support the bidding process and coordinate it end to end from receiving the request until proposal submission, setting internal deadlines and following up on progress in a proactive manner;
  • Support the responsible teams by analysing tender documentation, providing details of tender requirements, creating proposal templates, searching and gathering needed information, etc.;
  • Analysis of selection criteria, gathering and preparing needed documentation: administrative and legal documents, references, CVs (gathering, formatting and compliance check in accordance with tender requirements);
  • Performing research on policy and legislative documents in order to identify the expertise needed for tender, selecting and engaging internal and external experts;
  • Submitting the proposal to the Client;
  • Ensure compliance with internal EY procedures and standards as well as with requirements set by the Client in the Terms of Reference, liaise with legal department for legal agreements and organise contractual arrangements;
  • Support the teams throughout the duration of the projects, act as a coordinator among internal and external parties involved;
  • Preparation of presentations drafts, reports, statistics;
  • Manage communications with the client and with external consortium partners;
  • Become a point of reference in terms of formal requirements, compliance and quality expectations, taking increasing amount of responsibilities with the aim of becoming a EU procurement specialist;

This role will involve administrative support, ownership and editing of documents, internal and external communication tasks, attendance of meetings with partners and clients.


Your Profile


You have:

  • Economic, business, law, communication, EU/political studies or government-oriented University Degree;
  • Demonstrated knowledge of EU Institutions procurement procedures;
  • Ability to work across the organization with proactivity, sense of ownership, effective communication and project management skills;
  • Strong attention to detail, capable to navigate with ease through multiple tasks and able to work in a deadline-conscious, results-driven environment;
  • Team player with the ability to build effective relationships at all levels of the organization;
  • Willing to learn, self-driven and open to work in a multicultural team with a good degree of autonomy;
  • Fluent in English (fluency in French and/or other European official languages will be a strong asset);
  • Excellent skills in Microsoft Office package;


What’s In It For You


  • EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
  • Attractive remuneration package - We offer an attractive remuneration package; including a company car and charging card, iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
  • Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
  • Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
  • Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
  • Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
  • Sustainability - We have a fleet of hybrid and electric cars. Our flex plan makes it possible for you to choose the most sustainable option for you. You can also opt for a train subscription or lease a bike.
  • Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
  • Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.
  • Best Workplace – You will be part of the 2023 number one rated Best Workplace (Great Place to Work).

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.